Who we are
This website (https://fylingdalesvillagehall.co.uk) is operated by the Fylingdales Village Hall Management Committee on behalf of Fylingdales Village Hall Trust, charity registration number: 512079.
Definitions
Fylingdales Village Hall (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy policy explains how we collect, use, disclose, and protect your personal data when you visit our website at www.fylingdalesvillagehall.co.uk (“website”) or engage with our services. It should be read in conjunction with our Cookie policy.
This policy complies with the Data Protection Act 2018, which is the UK’s implementation of the General Data Protection Regulation (GDPR).
Information we collect
We may collect and process the following data about you:
Personal Identification Information (PII): including your name, address, email and phone number.
Usage data: information about how you use our website including your IP address, browser type and version, time zone settings, browser plug-in types and versions, operating system and platform.
Marketing and communications data: we may collect information to improve our communications with you including your preferences in receiving marketing from us, your communication preferences.
How we collect your data
We collect data using the following methods:
Direct interactions: when you fill out forms on our website, or when you communicate with us by phone, email, or otherwise.
Automated technologies: as you interact with our website, we may automatically collect data using cookies and similar technologies (see our Cookie policy for more details).
Third-parties or publicly available sources: we may receive personal data about you from various third-parties and public sources, such as analytics providers and advertising networks.
How we use your data
We use your data for the following purposes:
To provide and improve our services: to manage bookings and events at Fylingdales Village Hall, or to process your inquiries and requests.
To communicate with you: to send you information about our services, events, and activities, or to respond to your queries.
To improve our website: to analyse how our website is used and to enhance its functionality.
To comply with statutory or regulatory obligations: to comply with applicable laws and regulations.
Legal basis for processing your data
We will only process your personal data when we have a lawful basis to do so. This includes:
Consent: when you have given clear consent for us to process your personal data for a specific purpose.
Contract: when the processing is necessary for the performance of a contract with you.
Legal obligation: when the processing is necessary to comply with the law.
Legitimate interests: when the processing is necessary for our legitimate interests or those of a third party, provided your rights and interests do not override those interests.
Sharing your data
We may share your personal data with:
Service providers: third-parties who provide services on our behalf, such as IT and system administration services, or with relevant third parties where necessary in order to provide the services requested by you.
Professional advisors: our accountants, auditors, lawyers, or similar advisors.
Legal authorities: if required to do so by law or in response to valid requests by public authorities.
We will never sell your data
We value your privacy and are committed to protecting your personal data. We will never sell, trade, or share your personal data with third-parties for marketing or any other purposes, except as described in this Privacy policy or with your explicit consent.
Data security
We take the security of your personal data seriously and have implemented appropriate measures to protect it from unauthorised access, use, alteration, and disclosure.
Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Your rights
Under GDPR, you have the following rights:
Access: the right to request a copy of the personal data we hold about you.
Rectification: the right to request correction of any inaccurate data we hold about you.
Erasure: the right to request deletion of your personal data.
Restriction: the right to request restriction of processing your personal data.
Portability: the right to request transfer of your personal data to you or a third party.
Objection: the right to object to our processing of your personal data.
Withdraw consent: the right to withdraw your consent at any time where we are relying on consent to process your personal data.
Changes to this Privacy policy
We may update this Privacy policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. We encourage you to review this policy periodically to stay informed about how we are protecting your data.
Contact us
If you have any questions about this Privacy policy or our data practices, or if you wish to exercise any of your rights under GDPR, please contact us at:
Fylingdales Village Hall
Station Road
Robin Hood’s Bay
North Yorkshire
YO22 4RA
or complete the contact us form.